Madison Local School District - Mansfield, Ohio
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OAPSE JOB DESCRIPTIONS - TRANSPORTATION

File: 702
Title: BUS AIDE

Reports to: Transportation Supervisor

Job Objectives: Supervises and assists students during bus trips.

Minimum Qualifications:

  • High school diploma or equivalent.
  • Meets all mandated health requirements at the time of hire.
  • A record free of criminal violations that would prohibit public school employment.
  • Complies with drug-free workplace rules and board policies.
  • Self-directed and able to learn required skills for the position.
  • Completes required mandatory training.
  • Ability to assist students with disabilities (e.g., mobility, transferring, positioning, etc.).
  • Congenial disposition and strong diplomacy skills.

Essential Functions: The following are typical work responsibilities.  A reasonable accommodation may be made to enable a qualified individual with a disability to perform essential functions.

  • Checks with the transportation supervisor to learn about the needs of students being transported.  Seeks advice when expectations are unclear.
  • Upholds board policies and follows administrative procedures.
  • Promotes a professional image of the school district.  Supports community partnerships that enhance district programs and services.
  • Helps with bus loading and unloading procedures.  Operates the wheelchair lift as needed.  Assists student with mobility needs.  Ensure that students are comfortable and safely secured.  Ensures that wheelchairs are properly secured before the bus starts.
  • Inspects harnesses, restraints, and other safety devices.  Immediately corrects or reports unsafe conditions and/or defective equipment.
  • Offers help when students ask or their behavior suggests they need assistance.  Avoids being intrusive.  Solves student concerns discreetly.
  • Respects personal privacy.  Maintains the confidentiality of privileged information.
  • Takes precautions to ensure staff/student safety.  Does not leave students unsupervised.
  • Learns proper emergency bus evacuation procedures and assists students as needed.
  • Anticipates and is prepared to offer assistance when aware of passengers with medical or other health considerations.
  • Promptly reports all injuries that require medical attention to a supervisor.
  • Monitors student behavior.  Enforces safety regulations.  Upholds the district’s approved student conduct code.
  • Promotes the proper use and care of school property.  Reports vandalism and other related concerns to an administrator.
  • Watches for student behavior that may indicate a problem (e.g., profanity, teasing, bullying, distress, etc.).  Intervenes and/or reports concerns to an administrator.
  • Reports suspected child abuse and/or neglect to civil authorities as required by law.
  • Participates in staff meetings and professional growth opportunities as directed.
  • Accepts responsibility for personal conduct.
  • Maintains a professional appearance.  Wears work attire appropriate for the position.
  • Strives to develop rapport and serves as a positive role model for others.
  • Performs other specific job-related duties as directed.

Abilities Required: The following characteristics and physical skills are important for the successful performance of assigned duties.

  • Demonstrates professionalism and contributes to a positive work environment.
  • Performs prescribed activities efficiently with limited supervision.
  • Reacts productively to interruptions and changing conditions.
  • Effectively uses listening, observation, reading, verbal, nonverbal, and writing skills.
  • Completes paperwork accurately.  Verifies and correctly enters data.
  • Exhibits consistency, resourcefulness, and resilience.
  • Exercises tact and self-control when dealing with other individuals.
  • Maintains an acceptable attendance record and is punctual.

Working Conditions: Employees are expected to comply with health/safety laws and district policies/procedures. Workers should exercise good judgment and caution when involved in the following situations:

  • Duties that require bending, crouching, kneeling, reaching, and standing.
  • Duties that require lifting, carrying, and moving work-related supplies/equipment.
  • Duties that require working in proximity to moving mechanical parts.
  • Duties that require wearing protective clothing and using safety equipment.
  • Duties that require working under time constraints to meet deadlines.
  • Duties that require operating and/or riding in a vehicle.
  • Duties that require traveling to meetings and work assignments.
  • Exposure to adverse weather conditions and temperature extremes.
  • Exposure to air-borne particulates, chemical irritants, combustible materials, electrical hazards, equipment vibrations, noises, and odors.
  • Exposure to blood-borne pathogens and communicable diseases.
  • Interaction with aggressive, disruptive, and/or unruly individuals.

Performance Evaluation: Job performance is evaluated according to the policy provisions adopted by the Madison Local School District Board of Education.

The Madison Local School District Board of Education is an equal opportunity employer offering employment without regard to race, color, religion, gender, national origin, age, or disability.  This job description is subject to change in response to funding variables, emerging technologies, improved operating procedures, productivity factors, and unforeseen events.

 

File: 703
Title: BUS DRIVER
Reports to: Transportation Supervisor

Job Objectives: Provides for the safe, efficient, and courteous transportation of students.

Minimum Qualifications:

  • High school diploma or equivalent.
  • Meets all mandated health requirements at the time of hire.
  • A record free of criminal violations that would prohibit public school employment.
  • Complies with drug-free workplace rules and board policies.
  • Meets qualifications defined in the current Ohio Revised Code, Ohio Pupil Transportation Operation & Safety Rules, and school board policy.
  • Completion of the Ohio Pre-Service School Bus Driver Training Program.
  • Valid Commercial Drivers License (CDL) with a school bus endorsement.  Meets all prerequisite and ongoing qualifications to be covered by the district’s insurance carrier.
  • Satisfactory pre-employment and ongoing random drug tests results.
  • Ability to assist students with disabilities (e.g., mobility, transferring, positioning, etc.).
  • Ability to cope with stressful traffic, weather conditions, and passenger distractions.
  • Demonstrates maturity and the ability to work with students and their families.

Essential Functions: The following are typical work responsibilities.  A reasonable accommodation may be made to enable a qualified individual with a disability to perform essential functions.

  • Operates the assigned vehicle according to all motor vehicle laws. Keeps the transportation supervisor informed about emerging issues.
  • Upholds board policies and follows administrative procedures.
  • Promotes a professional image of the school district.  Supports community partnerships that enhance district programs and services.
  • Practices defensive driving techniques.  Maintains established routes and time schedules.  Note: Safety is the top priority even if delays disrupt the bus schedule.
  • Transports only authorized passengers.  Picks up and unloads students only at approved stops.  Keeps route sheets up-to-date.  Offers routing suggestions.
  • Performs pre-trip and post-trip safety inspections.  Checks fire, emergency equipment, and first aid supplies.  Prepares written inspection reports.
  • Offers help when students ask or their behavior suggests they need assistance.
  • Supervises bus loading and unloading procedures.  Operates the wheelchair lift.  Ensures that wheelchairs are properly secured before operating the bus.
  • Inspects harnesses, restraints, and other safety devices.  Immediately corrects or reports unsafe conditions and/or defective equipment.
  • Anticipates and is prepared to provide assistance when aware of passengers with medical or other health considerations.
  • Monitors student behavior.  Enforces safety regulations.  Upholds the district’s approved student conduct code.
  • Promotes the proper use and care of school property.  Reports vandalism and other related concerns to an administrator.
  • Respects personal privacy.  Maintains the confidentiality of privileged information.
  • Watches for student behavior that may indicate a problem (e.g., profanity, teasing, bullying, distress, etc.).  Intervenes and/or reports concerns to an administrator.
  • Reports suspected child abuse and/or neglect to civil authorities as required by law.
  • Assumes responsibility for the interior cleanliness of the vehicle.
  • Attempts to identify and report vehicles that fail to comply with traffic regulations (e.g., failure to stop for flashing bus lights, passing in prohibited zones, etc.).
  • Uses proper protocol when operating bus communication equipment.
  • Immediately reports all traffic citations and accidents.  Promptly reports all injuries that require medical attention to a supervisor.
  • Reports road hazards along the bus route to the transportation supervisor.
  • Participates in the district’s bus safety program as directed.
  • Conducts emergency evacuation drills that comply with current state standards.
  • Reports equipment malfunctions in writing.
  • Fuels the vehicle and maintains fluid levels (e.g., oil, windshield washer, brake, transmission, etc.).  Documents fuel consumption and mileage.
  • Enforces authorized bus rules/procedures during field trips.  Remains available to staff and students during the trip when instructed.
  • Participates in training necessary to maintain a school bus driver license.
  • Participates in staff meetings and professional growth opportunities as directed.
  • Accepts responsibility for personal conduct.
  • Maintains a professional appearance.  Wears work attire appropriate for the position.
  • Strives to develop rapport and serves as a positive role model for others.
  • Performs other specific job-related duties as directed.

Abilities Required: The following characteristics and physical skills are important for the successful performance of assigned duties.

  • Demonstrates professionalism and contributes to a positive work environment.
  • Performs prescribed activities efficiently with limited supervision.
  • Reacts productively to interruptions and changing conditions.
  • Effectively uses listening, observation, reading, verbal, nonverbal, and writing skills.
  • Completes paperwork accurately.  Verifies and correctly enters data.
  • Exhibits consistency, resourcefulness, and resilience.
  • Exercises tact and self-control when dealing with other individuals.
  • Maintains an acceptable attendance record and is punctual.

Working Conditions: Employees are expected to comply with health/safety laws and district policies/procedures. Workers should exercise good judgment and caution when involved in the following situations:

  • Duties that require bending, crouching, kneeling, reaching, and standing.
  • Duties that require lifting, carrying, and moving work-related supplies/equipment.
  • Duties that require operating and/or riding in a vehicle.
  • Duties that require traveling to meetings and work assignments.
  • Duties that require working in proximity to moving mechanical parts.
  • Duties that require wearing protective clothing and using safety equipment.
  • Duties that require working under time constraints to meet deadlines.
  • Exposure to adverse weather conditions and temperature extremes.
  • Exposure to air-borne particulates, chemical irritants, combustible materials, electrical hazards, equipment vibrations, noises, and odors.
  • Exposure to blood-borne pathogens and communicable diseases.
  • Interaction with aggressive, disruptive, and/or unruly individuals.

Performance Evaluation: Job performance is evaluated according to the policy provisions adopted by the Madison Local School District Board of Education.

The Madison Local School District Board of Education is an equal opportunity employer offering employment without regard to race, color, religion, gender, national origin, age, or disability.  This job description is subject to change in response to funding variables, emerging technologies, improved operating procedures, productivity factors, and unforeseen events.

 

File: 704
Title: MECHANIC
Reports to: Transportation Supervisor

Job Objectives:  Provides technical expertise and manual skill in the inspection, servicing, and repair of district vehicles.  Note: Substitute driving duties may be assigned (see bus driver job description for additional information).

Minimum Qualifications:

  • High school diploma or equivalent.  Post-secondary training or work experience in commercial vehicle maintenance procedures is required.  ASE certified.
  • Meets all mandated health requirements at the time of hire.
  • A record free of criminal violations that would prohibit public school employment.
  • Complies with drug-free workplace rules and board policies.
  • Ability to interpret and comply with safety regulations and environmental laws.
  • Bookkeeping skill and the ability to compute mathematical data accurately.
  • Effective presentation skills and ability to train drivers.
  • Holds or is qualified to obtain a Commercial Drivers License (CDL) with a proper school bus endorsement.  Meets all prerequisite and ongoing qualifications to be covered by the district’s insurance carrier.
  • Meets all bus driver minimum qualifications when physically qualified.
  • Available to respond to service emergencies.

Essential Functions: The following are typical work responsibilities.  A reasonable accommodation may be made to enable a qualified individual with a disability to perform essential functions.

  • Manages the district’s ongoing vehicle maintenance program.  Keeps current with local, state, and federal school bus regulations revisions.  Keeps the transportation supervisor informed about emerging issues.
  • Upholds board policies and follows administrative procedures.
  • Promotes a professional image of the school district.  Supports community partnerships that enhance district programs and services.
  • Learns the operating and maintenance procedures for all district vehicles.
  • Monitors and complies with safety regulations and environmental laws.
  • Maintains an inventory of essential supplies needed to maintain fleet readiness.
  • Inspects, services, repairs and/or rebuilds equipment.  Performs preventive maintenance activities (e.g., changes oil, replaces filters, lubricates fittings, etc.).
  • Teaches bus drivers how to recognize problems before they result in an equipment malfunction.  Encourages drivers to ask questions and offer suggestions.
  • Inspects and tests vehicles to ensure safety.  Reports irregularities and equipment abuse to the transportation supervisor.
  • Makes road calls when vehicles become disabled.
  • Secures and evaluates work performed by outside contractors.
  • Keeps the transportation supervisor informed about work progress.  Maintains repair logs, safety inspection records, etc.  Itemizes repair costs for each vehicle.  Approves invoices for payment.  Ensures that reports are submitted on time.
  • Recommends procedures to effectively deal with emergency repairs.
  • Coordinates and participates in Ohio State Highway Patrol annual bus inspections.
  • Helps the transportation supervisor develop short/long-range maintenance plans.
  • Prepares an annual equipment inventory. 
  • Recommends the replacement of equipment necessary to ensure fleet effectiveness.
  • Helps prepare competitive bid specifications (e.g., insurance, bus purchases, shop equipment, supplies, etc.).
  • Picks-up and delivers equipment, materials, and other supplies as directed.
  • Reports vandalism and other related concerns to an administrator.
  • Promptly reports all injuries that require medical attention to a supervisor.
  • Acts responsibly to protect school property.  Takes appropriate action during adverse weather conditions.  Secures the transportation facility at the end of the workday.  Responds to transportation emergencies as needed.
  • Helps deal with unexpected circumstances or pressing district needs as directed.
  • Takes precautions to ensure staff/student safety.  Watches for student behavior that may indicate a problem (e.g., profanity, teasing, bullying, distress, etc.).  Intervenes and/or reports concerns to an administrator.
  • Reports suspected child abuse and/or neglect to civil authorities as required by law.
  • Keeps current and shares knowledge about advances in equipment technology.
  • Respects personal privacy.  Maintains the confidentiality of privileged information.
  • Participates in staff meetings and professional growth opportunities as directed.
  • Accepts responsibility for personal conduct.
  • Maintains a professional appearance.  Wears work attire appropriate for the position.
  • Strives to develop rapport and serves as a positive role model for others.
  • Performs other specific job-related duties as directed.

Abilities Required: The following characteristics and physical skills are important for the successful performance of assigned duties.

  • Demonstrates professionalism and contributes to a positive work environment.
  • Performs prescribed activities efficiently with limited supervision.
  • Reacts productively to interruptions and changing conditions.
  • Effectively uses listening, observation, reading, verbal, nonverbal, and writing skills.
  • Completes paperwork accurately.  Verifies and correctly enters data.
  • Maintains an acceptable attendance record and is punctual.

Working Conditions: Employees are expected to comply with health/safety laws and district policies/procedures. Workers should exercise good judgment and caution when involved in the following situations:

  • Duties that require balancing, bending, climbing, crouching, kneeling, reaching, standing, working at various heights, and in confined spaces.
  • Duties that require lifting, carrying, and moving work-related supplies/equipment.
  • Duties that require operating and/or riding in a vehicle.
  • Duties that require traveling to meetings and work assignments.
  • Duties that require working in proximity to moving mechanical parts.
  • Duties that require wearing protective clothing and using safety equipment.
  • Duties that require working under time constraints to meet deadlines.
  • Exposure to adverse weather conditions and temperature extremes.
  • Exposure to air-borne particulates, chemical irritants, combustible materials, electrical hazards, equipment vibrations, noises, and odors.
  • Exposure to blood-borne pathogens and communicable diseases.
  • Interaction with aggressive, disruptive, and/or unruly individuals.

Performance Evaluation: Job performance is evaluated according to the policy provisions adopted by the Madison Local School District Board of Education.

The Madison Local School District Board of Education is an equal opportunity employer offering employment without regard to race, color, religion, gender, national origin, age, or disability.  This job description is subject to change in response to funding variables, emerging technologies, improved operating procedures, productivity factors, and unforeseen events.

 

File: 705
Title: CALL-IN SECRETARY FOR SUBSTITUTES
Reports to: Transportation Supervisor

Job Objectives:  Schedules substitutes during staff absences/leaves.

Minimum Qualifications:

  • Current employment within the district.

NOTE: This addendum describes auxiliary responsibilities added to another primary job assignment.  Duties are assigned based on staff availability, time constraints, job demands, and unique employee skills.  Responsibilities may be altered to meet current or emerging district needs.

Essential Functions: The following are typical work responsibilities.  A reasonable accommodation may be made to enable a qualified individual with a disability to perform essential functions.

  • Works with supervisors/administrators and staff to ensure a prompt response when substitute are needed.  Organizes and maintains functional filing systems that ensures the safe retention and efficient retrieval of substitute records.
  • Checks messages (e.g., recordings, office staff, etc.).  Receives calls about staff absences.  Uses the approved substitutes list to place calls.  Asks substitutes about preferences and scheduling constraints (e.g., availability, prior commitments, etc.).
  • Serves as a liaison between substitutes and district staff.  Provides assignment information.  Answers questions.  Notifies the school to confirm arrangements.

 

File: 706
Title: TRANSPORTATION SECRETARY
Reports to: Transportation Supervisor

Job Objectives:  Performs secretarial duties for the transportation department.  Provides administrative support services necessary for the effective management of transportation operations.  Note: Substitute driving and operations supervisor duties may be assigned (see bus driver job description for additional information).

Minimum Qualifications:

  • High school diploma or equivalent and a satisfactory pre-employment skill test score.
  • Post-secondary secretarial or office management training is desirable.
  • Meets all mandated health requirements at the time of hire.
  • A record free of criminal violations that would prohibit public school employment.
  • Complies with drug-free workplace rules and board policies.
  • Bookkeeping skills and the ability to compute mathematical data accurately.
  • Congenial telephone etiquette.
  • Multitasking ability and strong diplomacy skills.
  • Proficient in business protocol and the use of office equipment.
  • Proficient in data entry, spelling, proofreading, and the correct use of grammar.
  • Proficient in the use of computer software and maintenance of office records.

Essential Functions: The following are typical work responsibilities.  A reasonable accommodation may be made to enable a qualified individual with a disability to perform essential functions.

  • Performs secretarial and administrative support duties.  Takes the initiative to perform routine tasks independently.  Organizes and maintains functional computer and hard copy filing systems that ensures the safe retention and efficient retrieval of office records.
  • Upholds board policies and follows administrative procedures.
  • Promotes a professional image of the school district.  Supports community partnerships that enhance district programs and services.
  • Respects personal privacy.  Maintains the confidentiality of privileged information.
  • Answers the telephone.  Directs calls based on the nature of the inquiry.  Takes/delivers messages.  Manages calls efficiently to keep telephone lines open.
  • Maintains an office calendar.  Schedules appointments as directed.
  • Acknowledges visitors.  Determines the reason for their visit.  Answers questions.  Verifies appointments.  Directs visitors to the appropriate person or office.
  • Prepares message boards, displays, and bulletin boards as directed.
  • Keeps current with program, policy, and procedure changes.  Helps keep students, parents, and staff informed about relevant issues.
  • Uses tact and problem-solving techniques to address customer service concerns.
  • Refers inquiries requiring policy interpretation to administrative staff.
  • Helps communicate information about weather delays and program cancellations.
  • Uses a computer to prepare and process information (e.g., input, compile, tabulate, post, store, retrieve, scan, modify, print, etc.).
  • Verifies the accuracy of database information as directed.
  • Helps prepare bus routes.   Distribute information to students/parents and building administrators.  Responds to requests for transportation information.
  • Prepares transportation rosters (e.g., student names, grade levels, school attended, bus identification, pick-up and drop off points, time schedules, etc.).
  • Prepares accurate up-to-date list of student information for each bus.
  • Helps schedule non-routine use of school buses (e.g., field trips, athletic contests, community requests, etc.).  Prepares trip reports.
  • Helps coordinate Ohio State Highway Patrol annual bus inspections.
  • Prepares materials for bus safety programs.
  • Types student misconduct reports.
  • Monitors bus communications.  Conveys information as needed.
  • Composes and types routine correspondence, memos, notes, forms, etc.
  • Collects, compiles, edits, and types statistical data and reports as directed.
  • Uses photocopying and duplicating equipment to reproduce documents.  Fixes minor equipment malfunctions and contacts vendors to schedule repairs as needed.
  • Maintains office transaction records (e.g., petty cash, receipts, contributions, etc.).
  • Processes mail and faxes (i.e., incoming, outgoing, and interoffice).
  • Types, duplicates, assembles, and processes routine and special mailings.
  • Helps gather information and types grant/foundation proposals as directed.
  • Assists with committee assignments and/or special projects as directed.
  • Prepares and maintains transportation program records.  Prepares contracts for private vendors.  Processes vouchers for non-public transportation.
  • Maintains transportation personnel records (e.g., training program attendance, random drug tests, driving record checks, etc.).
  • Processes transportation staff time sheets.  Arranges for bus driver substitutes.
  • Prepares complete and systematic financial records as directed.  Assembles data for financial analysis/forecasting when requested.  Works cooperatively with auditors.
  • Prepares purchase orders as directed.  Maintains procurement information (e.g., transmittal letters, contracts, confirmations, warrants, price agreements, etc.).
  • Monitors and reorders office supplies to maintain reliable service levels.
  • Maintains forms related to administrative procedures and program functions.
  • Obtains price quotes from vendors.  Prepares comparative data (e.g., warranties, discounts, delivery confirmation, etc.).
  • Helps prepare and distribute bid packages (e.g., notices, specifications, forms, etc.).
  • Prepares bus accident and fleet insurance reports.
  • Maintains an assignment record for transportation department keys.
  • Helps maintain fixed asset records.  Updates the inventory list and depreciation schedules.  Prepares end-of-year reports.
  • Keeps files and supplies properly stored to maintain an orderly office.
  • Periodically discards archived records as directed.  Follows the records retention and disposal schedule adopted by the board.
  • Takes precautions to ensure staff/student safety.  Reports concerns to an administrator.
  • Reports suspected child abuse and/or neglect to civil authorities as required by law.
  • Keeps current with advances in office technology.  Updates office procedures.
  • Places calls for maintenance and repair services as directed.
  • Cross-trains with other support staff as directed.  Offers assistance when needed.
  • Participates in staff meetings and professional growth opportunities as directed.
  • Accepts responsibility for personal conduct.
  • Maintains a professional appearance.  Wears work attire appropriate for the position.
  • Strives to develop rapport and serves as a positive role model for others.
  • Performs other specific job-related duties as directed.

Abilities Required: The following characteristics and physical skills are important for the successful performance of assigned duties.

  • Completes paperwork accurately.  Verifies and correctly enters data. 
  • Demonstrates professionalism and maintains a positive work attitude.
  • Effectively uses listening, observation, reading, verbal, nonverbal, and writing skills.
  • Maintains an acceptable attendance record and is punctual.
  • Performs prescribed activities efficiently with limited supervision.
  • Reacts productively to interruptions and changing conditions.
  • Works cooperatively and supports a successful team effort.

Working Conditions: Employees are expected to comply with health/safety laws and district policies/procedures. Workers should exercise good judgment and caution when involved in the following situations:

  • Duties that require bending, crouching, kneeling, reaching, and standing.
  • Duties that require lifting, carrying, and moving work-related supplies/equipment.
  • Duties that require operating and/or riding in a vehicle.
  • Duties that require traveling to meetings and work assignments.
  • Duties that require performing repetitive tasks quickly.
  • Duties that require prolonged use of a computer keyboard and monitor.
  • Duties that require working under time constraints to meet deadlines.
  • Exposure to adverse weather conditions and temperature extremes.
  • Exposure to air-borne particulates, chemical irritants, combustible materials, electrical hazards, equipment vibrations, noises, and odors.
  • Exposure to blood-borne pathogens and communicable diseases.
  • Interaction with aggressive, disruptive, and/or unruly individuals.

Performance Evaluation: Job performance is evaluated according to the policy provisions adopted by the Madison Local School District Board of Education.

The Madison Local School District Board of Education is an equal opportunity employer offering employment without regard to race, color, religion, gender, national origin, age, or disability.  This job description is subject to change in response to funding variables, emerging technologies, improved operating procedures, productivity factors, and unforeseen events.